Wedding Coordination at the Ballantyne

Wedding Coordination

We are delighted that you are considering The Ballantyne to host your wedding celebration. To ensure the planning and execution of your wedding are flawless, we wish to clarify the specific responsibilities of our professionals so that you can plan accordingly and decide if additional “Day-of” coordination is needed for your event.

The Ballantyne’s Meeting & Event Manager acts as a menu consultant for all food and beverage selections for your event. The manager will recommend professional vendors from our preferred vendor list to provide entertainment, floral, photography, videography, etc. The Meeting & Event Manager will detail all of your event specifics and ensure communication with the venue operations staff.

On wedding day, the Meeting & Event Manager arrives two hours prior to the event to oversee setup of the ceremony and reception, check on food preparation and banquet staff. This person is responsible for setting up menu cards, place cards and escort cards and acts as the on-site liasion between your wedding planner (if an outside planner is hired) and the venue operations staff. The Meeting & Event Manager ensures a seamless transition to the Banquet Captain once dinner has concluded. Please note that the Meeting & Event Manager departs once dinner is served.

The Banquet Captain is the representative for all staff serving your event, ensuring that banquet associates are in uniform and serving food properly and efficiently. The Banquet Captain acts as the liasion between the chefs and the Meeting & Event Manager and assists with dinner service to ensure that food is served in a timely manner. The Banquet Captain also works closely with the Meeting & Event Manager to address any questions or concerns that may arise during the event and is present throughout dinner service at your event.

If you are interested in hiring a Dedicated “Day-Of” Coordinator, there is an additional fee. The “Day-of” coordinator is present the entire wedding day on property to handle any requests you may have and is hired by the Bride/Family. Responsibilites include creating a detailed timeline of events, reviewing all vendor contracts, assisting with bridal floral arrangements, coordinating all logistical aspects of ceremony, facilitating flow of reception, vendor logistics and acting as the liasion between your family, bridal party, entertainment, photographer and all other vendors to create a seamless event.

It is at your discretion whether or not you wish to hire your Meeting & Event Manager to be your dedicated “Day-of” coordinator or to hire an outside wedding planner / coordinator. Though it is not required, we strongly recommend that you do make plans for the successful execution of your event.

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